What data processing activities does Computational Science NL engage in?
Computational Science NL processes personal data of anyone who has had direct or indirect contact with Computational Science NL.
We distinguish the following processing activities:
Objections and appeals, complaints, and other formal requests
If you submit an objection or complaint to Computational Science NL or request access to or deletion of your personal data, or if you request Computational Science NL to disclose documents (a so-called Woo request), Computational Science NL requires your Computational Science NL and contact information to process these requests. Computational Science NL retains and deletes this data in accordance with the archival periods specified by the Archiving Act applicable to Computational Science NL.
For documentation related to an objection, appeal, or complaint (including the personal data contained therein), a retention period of two years applies from the date of the judicial decision or Computational Science NL’s decision on the objection or complaint. For documentation related to requests under the Public Access to Government Information Act and the General Data Protection Regulation, Computational Science NL applies a retention period of five years.
Website forms, website, and newsletters
On the Computational Science NL website, you can fill out and submit online forms, providing your name, address, and contact information to Computational Science NL. The purpose for which NWO processes this personal data is always specified with these forms.
You can unsubscribe from the newsletter at any time. At the bottom of each online Computational Science NL newsletter, you will find an unsubscribe link.
We use Google Analytics to measure website performance.
Prevention and investigation of fraud
If we suspect fraud in a particular situation, we conduct an investigation. In the course of that investigation, we may also process personal data. The categories of personal data processed depend on the circumstances of a specific case. We may process names and contact information, as well as access logs or IP addresses used if necessary for the investigation. If the investigation reveals fraud, we will report it and may share the personal data with law enforcement agencies.
The personal data processed in the context of fraud investigations are retained for seven years, in accordance with legal requirements.
With whom does Computational Science NL share personal data?
The performance of (legal) tasks may require Computational Science NL to share personal data with other organizations. This could include another government agency, a regulator, the Tax and Customs Administration, or a partner organization. This always happens on the basis of a valid legal basis.
Agreements are also made and appropriate measures are taken for a reliable, fair, and careful exchange of personal data. This also applies to the exchange of personal data with other countries. Personal data are never provided to third parties for commercial purposes.
What rights can you exercise regarding your data?
Under privacy legislation, you have the right to a clear and transparent explanation of how Computational Science NL handles your personal data. Additionally, you have the right to access and correct your personal data. In some cases, you have the right to have your personal data deleted. We will fulfill your deletion request unless Computational Science NL is legally obligated to retain certain personal data. You also have the right, in some cases, to object to the processing of your data or request a restriction of processing. In certain cases, you have the right to receive the data you provided to us in a machine-readable format so that you can transfer this data to another party.
If you want access, correction, supplementation, or deletion of your data, please email your request to email@example.com. Include in your request a redacted copy (without photo and social security number) of a valid identification document.
Questions and complaints
If you have questions about this privacy statement or how we process your personal data, you can contact us via firstname.lastname@example.org.
You have the right to file a complaint about how we handle your personal data. If you have a complaint, we would like to find a solution with you. Please contact us via email@example.com.
You also have the right to file a complaint with our Data Protection Officer (firstname.lastname@example.org) or the Dutch Data Protection Authority.